Hosting my first live video event.

How to Do Better Live Video Events

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Recently I hosted my first Facebook Live. To say I was overwhelmed would be an understatement. I did, however, learn how to do better live video events.

In this story, I’ll share tips for having a successful live video event. Whether you use Facebook, YouTube, or another channel these strategies can help you before, during, and after your event to ensure success. Not just this time, but in future events as well.

Before

Prior to my live, I organically marketed the event both in the Facebook group and to my own friends. I also got my more influential friends to invite people. Because my group is private, one needs to be a member to participate. So I saw my community grow due to this activity.

I have supporters all over the world. Therefore, choosing one time for my event was difficult. I decided to do the same program in the morning and in the evening. This was a big plus (more about that later).

I prepared diligently, and I suggest you do the same.

Tweet

My email list is modest, and many of the people on it are also in the group. Nevertheless, I did send out a reminder about the event. My mom emailed me back and told me the links to the event didn’t work. This was true for non-members. So I had the opportunity to send out an “Oopsie email”. Saying there was an error in the initial email. An “Oopsie email” is one where you admit you made a mistake in the one you sent out earlier. This email allows you to re-engage an audience and piques interest for those who may not have seen the first one. It worked! This text-only email actually had more opens than the first fancy one that included images and stylized formatting.

I prepared diligently, and I suggest you do the same. This event was to introduce my book and show appreciation to people for their support. My plan was to read an excerpt from Win the Day then explain the format and finally take questions. I practiced reading, made a simple deck, and practiced about ten times.

No battle was ever won according to plan, but no battle was ever won without one.

Dwight D. Eisenhower Tweet

Checking RSVPs, I found that my morning session had about ⅓ of the participants registered as the evening. A quick check of the morning audience allowed me to more specifically target the presentation and provided a smaller audience to test my content on.

During

The first thing that happened was that my frame rate was too low. Facetime would not let me access my video. So I immediately switched to my phone. That did work. However, the text was so small that I couldn’t tell how many people were actually watching, nor could I read their comments. To remedy that, I turned from portrait to landscape mode about five minutes in.

Ha ha ha, the video was sideways. It turns out that the platform will use your initial video to lock in an aspect ratio, So I was literally sideways for the remainder of my video.

Whatsmore, on the iPhone, I was unable to use my slide deck. I couldn’t read some of the questions and comments either. Luckily my reading glasses were on the desk. So I put them on and was able to read the scroll. That helped the Q & A session to go ok. There were a lot of personal questions about the journey that I hadn’t practiced answering. As a result, I was overly emotional. I am glad I had that first run with a small audience before doing it again later in the day.

For the second session, I had a friend help me to check my video and I had access to the Facebook dashboard. That was helpful, because 35 people attended, and all told there were more than 300 comments. That’s what I call overwhelm. I can’t even begin to imagine how someone with a larger following would manage the constant feed of questions and comments on their own. Talking, planning the segue ways, and reading comments all at the time could have led to panic. Fortunately, my preparation and practice had me prepared.

Authenticity is the alignment of head, mouth, heart, and feet - thinking, saying, feeling, and doing the same thing - consistently. This builds trust, and followers love leaders they can trust.

Lance Secretan Tweet

Due to having an earlier run at the same content, I was more confident and less emotional in the second session. While I didn’t answer every question, there were more than enough to get me through the sixty-minute session.

After

I received feedback from members of my inner circle and deconstructed the event. It was definitely successful, and I met my goals of authentically engaging with my followers. It would have been better if I had a handle on how to manage the comments and questions. When I watch live events, it seems kind of funny that the presenters are squinting to read the screen. I discovered that is the result of the limits on technology. Having the audience start their questions with “I have a question” helped find those needles in the haystack.

I didn’t really enjoy that the only engagement was messages, and the focus was all on me. Being more familiar with virtual meeting software, maybe using Zoom or a similar platform in the future, would provide a way to better engage the audience.

While not directly related to the event, reading my introduction aloud helped me to find some areas of it that could have been written better. Following this event, I went back and edited the introduction again. As far as writing and editing go, reading stories or chapters aloud definitely helps to write in a tone that is more fluid. After all, most of us silently speak the words we are reading.

Conclusion

Doing a live event is not for the faint of heart. I would recommend you promote your event to get people excited. Encourage your connections to invite their friends and colleagues. They will only share your event if the topic is clear and has value to them. Plan and practice several times, on video if possible. Planning will help you handle adversity and practicing will help you to sound more authentic. Get a friend to do a trial run with you, and expect the unexpected. Then when the time comes to turn on your camera, take a deep breath and prepare to excite your tribe. It’s showtime.